2018-07-23

Executive Assistant
Job Opportunity at RPL International

Posted on Jul 23

Location: Miami, FL
Job Type: Full Time
Job ID: W4157263

  • Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organizes documents, handles some matters personally, and forwards appropriate materials to the Executive Director and staff
  • Maintains the Executive Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Prepares expense reports and reimbursement forms for the Executive Director. Manages Executive Director’s corporate card and ensures timely payments.
  • Sends out meeting notices, tracks attendance, produces informational packets and takes minutes at board meetings.
    • Prepares reports and presentations at the direction of the Executive Director by collecting and analyzing data to be used in board meetings, staff meetings, and external meetings.
  • Orders and sets up internal breakfasts and lunches for various Museum meetings.
  • Maintains systems to ensure an organized office environment.
    • As a liaison between the executives and other staff members, exchanges information; transmits directives, instructions, and assignments; and follows up on status of assignments
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

 

  • Work with Blackbaud Altru, the Museum’s Management Software.
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